Print

ITRC Fact Sheet 134
Business on the Move for the Business Traveler

The business traveler often carries electronic storage devices and documents for reference or work while on planes, in hotels, and in the spare time between meetings. There is often information you may need in case your office or a customer contacts you during your trip. However, some of the information included may be sensitive personally identifying information (PII). PII includes Social Security numbers, employee identification numbers, addresses, insurance policy numbers, credit card or payroll information, financial account numbers, and other items that could be readily used by an identity thief.

Business travelers must stay alert for situations that an identity thief might use to try to steal this information, and also guard against inadvertent loss or exposure of PII. Any person could be looking for the opportunity to gain access to sensitive information in your possession, waiting for a good opportunity. In this respect, you should not trust anyone you meet with any PII. Housekeeping staff, bellmen, security guards, TSA agents, front desk clerks, and many others you encounter during your trip could have the opportunity to access your data if you are not aware.

You must realize that once you remove PII from your office, you are solely responsible for its protection and security. In addition, even inadvertent exposure or loss of such information (without theft involved) could trigger state breach laws which can require:

These data exposure events (data breaches) may cost your company money, consumer trust and negative publicity.  

Rules for the Road

The following items should be considered when you are on the move:

Rules for the Company

There should be a person in your company or organization that audits information and tracks who has access to PII files or records. This person should be the first person notified in the event information is misplaced or lost. This way, a response team can be alerted to follow a pre-established protocol regarding information containment as well as implement the steps which need to be taken at that time by the company or agency.

For additional information about ways to reduce identity theft risk while traveling, please refer to:

ITRC Fact Sheet FS 122 - Identity Theft Travel Tips

 

This fact sheet should not be used in lieu of legal advice. Any requests to reproduce this material, other than by individual victims for their own use, should be directed to This email address is being protected from spambots. You need JavaScript enabled to view it..